Screening Logic empowers data driven certainty through enterprise grade, New York background screening intelligence.

Stop Overpaying for New York Criminal Searches with Pointer File NY™

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%
Cost Savings vs. NYS OCA
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Hour
Results vs. Next Day
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of 62
NY Counties Covered
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+
Years Law Enforcement Partnerships

Empower your New York background screening with our proprietary NYS law enforcement data.

Empower your New York background screening with our proprietary NYS law enforcement data.

Your NY County Searches Are Missing Convictions

New York processes thousands of criminal cases through town courts, village courts, and city jurisdictions that operate completely outside county court systems. Your "comprehensive" New York county criminal searches return clean, while dangerous convictions exist at the lower court levels.

What You're Missing:

  • Forcible touching convictions

  • Criminal weapon possession charges

  • Assault and harassment cases

  • Theft and fraud offenses

  • Criminal impersonation charges

  • DWI/DUI local prosecutions

  • And much more

NY Court House

Stop Burning Money on NYS OCA Criminal Searches

New York State Office of Court Administration (NYS OCA) searches at $95+ per name are designed for comprehensive court documentation and legal proceedings. However, most background screening companies use them for basic criminal history checks, where 85-90% return no adverse findings.

The Financial Impact:

  • Cost per search: $95+ (including transaction fees)

  • Clear result rate: 85-90% of all searches

  • Effective cost per clear result: $95+ for "no records found"

  • Annual impact: Companies running 1,000 NY searches spend $76,950+ on searches that yield no actionable information

Background screening companies need efficient pre-screening to identify which subjects actually warrant comprehensive court research. Using the NYS OCA as a first-line screening tool creates significant cost inefficiencies without improving screening quality.

NY Capital Building

Pointer File NY™ - The New York Screening Solution

Pointer File NY transforms New York criminal screening from a cost center into a competitive advantage. Built on 25+ years of NYS law enforcement partnerships, our proprietary database delivers comprehensive criminal intelligence while eliminating the 90% cost waste of traditional approaches.

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Comprehensive Coverage
Law enforcement data from all jurisdictions
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Positive ID Match
Multiple identifiers, not just name similarity
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Clear Results
Strategic efficiency saves time & money
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Speed Advantage
Results vs. next-day alternatives
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FCRA Compliant
Pending possible primary source verification
Comparison Table

See What You're Missing with Traditional Searches

Feature County State / Competitors Pointer File NY™
Cost (Per Name Searched) Varies $95.00 $32.50
Arrest Information ✓
Conviction Information ✓ ✓ ✓
Pending Information ✓ ✓
Felony Information ✓ ✓ ✓
Misdemeanor Information ^ ^ ✓
Variations of Name Reported ✓
Variations of DOB Reported ✓
Sealed Records are Disclosed ✓
County/Supreme, City, Town, and Village Data on All 62 Counties* ✓ ✓
Town & Village Criminal Disposition Data is NOT Limited ^ ✓
Does NOT Limit Criminal Data Reported ^ ✓
Federal Criminal Information ✓
Online Direct Access ✓ ✓
Data is Updated ^ Weekly Hourly
Results Available Varies Next Day 2 - 4 Hours
Holidays (Days Results Not Available Outside of Weekends) 12 12 8
Additional Fees May Need to be Incurred ✓ ✓ ✓

^ NYS OCA has implemented Misdemeanor Redemption—NYS OCA does not report a criminal conviction if older than ten years without any subsequent conviction.

* Criminal data within the 5 boroughs is currently pending. CI will default to the state search in those jurisdictions.

Frequently Asked Questions

  • Pointer File New York (PF NY) allows you to quickly assess when additional criminal record research is needed in New York State.  Pointer File New York positively identifies the subject.  This occurs because the data being searched usually contains two, if not all four main identifiers; name, date of birth, social security number, and address.  

    Therefore, you know the data matches the subject before you incur any additional costs required to research the data at the primary source (court record) for the applicable conviction details.  Thus, eliminating costs incurred for name match only research.

  • If Pointer File New York reveals the potential for a criminal record, which happens approximately ten percent of the time, you can then, and only then, run the appropriate County or Statewide criminal record inquiry. This saves your clients the cost of running the OCA New York Statewide inquiry on nine out of ten applicants.

    It also saves the costs of running non‐essential county criminal record inquiries. Most importantly, PF NY makes a 100% positive identification before additional inquiries are run.

    This is done through name match and a match on at least one additional identifier, such as date of birth, Social Security Number and/or address. This eliminates unnecessary additional searches based upon name match only and allows for a very short turnaround time – saving time and money in this time deficient and cost conscious economy.

  • Pointer File New York is extremely comparable to the New York State Office of Court Administration (NYS OCA) inquiry in all respects except cost. Pointer File New York has been proven to be more effective than running county court criminal record inquiries in New York.

    This is so because Pointer File New York contains levels of misdemeanor information, which is not usually found in New York County Court Criminal record inquiries. Pointer File New York contains local, town, village and city criminal data not found at the county level. It also contains some Federal criminal data.  

    That being said, Pointer File New York is an exceptional value when compared to the New York State Office of Court Administration (NYS OCA) search where the state charges $95 per name plus financial transaction fees.

  • Pointer File NY costs $32.50 per name compared to $95+ for NYS OCA searches (plus additional transaction fees). Here's the breakdown:

    • Pointer File NY: $32.50 per search

    • NYS OCA: $95.00 base fee + transaction fees (often totaling $100+)

    • County searches: Variable pricing, $0-95 per county

    The real advantage: 90% of your searches will only need our $32.50 Pointer File screening. Only the remaining 10% that show potential criminal activity require the expensive OCA follow-up, meaning you avoid unnecessary OCA costs on 9 out of 10 applicants.

Our New York State criminal data powers thousands of background screenings per year. See why top screening providers trust us to enhance their risk management.

Featured Work

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Screening Logic Uncovers a Sex Offender the NYS Office of Court Administration (OCA) Missed

Our Awards and Recognition.

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Transform your screening capabilities.

Let's discuss integrating our criminal data with your workflow.